Effective Date: July 1, 2026

 

This Privacy Policy explains how MJH Marketing LLC, doing business as LeadsCohort (“LeadsCohort,” “we,” “us,” or “our”), collects, uses, discloses, and protects information in connection with the LeadsCohort website, software platform, applications, documentation, and related services collectively referred to as the “Service.”

 

By using the Service, you acknowledge the practices described in this Privacy Policy.

1. Scope

This Privacy Policy applies to information collected through:

• LeadsCohort websites and landing pages;
• account registration;
• the LeadsCohort software platform;
• sales and checkout pages;
• support communications;
• connected integrations;
• cookies and similar technologies; and
• other interactions with LeadsCohort.

 

This policy does not govern the independent privacy practices of third-party AI providers, email providers, payment processors, domain providers, or other integrations.

2. Information We Collect

The information collected depends on how you interact with LeadsCohort.

A. Account and Contact Information

We may collect:

• name;
• business name;
• email address;
• username;
• password or authentication information;
• billing contact details;
• account preferences;
• support history; and
• communications with us.

B. Subscription and Transaction Information

When you purchase a plan, we may receive:

• plan selected;
• transaction identifier;
• payment status;
• purchase date;
• renewal information;
• refund or dispute status; and
• limited billing information supplied by the payment processor.

 

Payments may be processed by third parties such as PayPal or another payment processor.

 

We generally do not receive or store your complete payment-card number when payment is processed directly by a third-party payment provider.

C. Integration and Credential Information

When you connect a third-party service, the platform may process:

• AI-provider API keys;
• email addresses;
• sending-account credentials;
• SMTP and IMAP settings;
• authentication tokens;
• domain information;
• DNS or tracking-domain configuration;
• provider account identifiers; and
• integration preferences.

 

This information is used to establish and operate the integration you request.

 

You should not provide credentials for an account you do not own or have authority to use.

D. Customer Content

We may process content submitted to or generated through your account, including:

• contact and prospect records;
• names and business email addresses;
• company information;
• titles and professional details;
• website and social-profile links;
• campaign descriptions;
• offers and messaging instructions;
• email drafts and sent-message records;
• incoming replies;
• AI-generated drafts;
• brand-voice settings;
• prompts;
• research results;
• notes;
• tags;
• suppression and unsubscribe records;
• analytics; and
• files or CSV imports.

E. Usage and Technical Information

We may automatically collect:

• IP address;
• browser type;
• device type;
• operating system;
• referring and exit pages;
• pages or platform areas visited;
• login timestamps;
• activity logs;
• feature usage;
• error reports;
• approximate location derived from IP address;
• cookie identifiers; and
• security or fraud signals.

F. Communications and Support Information

When you contact us, we may collect:

• the contents of your message;
• screenshots or files you provide;
• troubleshooting information;
• support history; and
• account-verification information.

3. How We Use Information

We may use information to:

• create and maintain accounts;
• provide and operate the Service;
• process subscriptions and transactions;
• connect customer-selected integrations;
• generate requested AI research and content;
• send campaign messages through customer-selected providers;
• retrieve and classify replies;
• provide analytics and activity histories;
• authenticate users;
• maintain security;
• prevent fraud, spam, and abuse;
• enforce usage limits;
• provide customer support;
• respond to requests;
• send administrative or transactional communications;
• provide product updates or marketing communications where permitted;
• maintain and improve the Service;
• diagnose technical problems;
• comply with legal obligations;
• resolve disputes; and
• enforce our Terms of Service.

4. Customer Data and Prospect Information

LeadsCohort customers may upload or process information about prospects, clients, employees, or other individuals.

 

In those circumstances, the customer determines:

• which information is collected;
• why it is processed;
• whom to contact;
• what messages are sent;
• how long information should be retained; and
• whether the processing is lawful.

 

The customer is responsible for providing required notices, obtaining required consent, honoring opt-outs, maintaining suppression lists, and responding to privacy requests relating to its campaigns.

 

LeadsCohort processes Customer Data to provide the Service according to customer instructions and platform functionality.

 

An individual who receives an outreach message should first contact the business identified as the sender regarding that message, opt-out request, or campaign-related privacy concern.

5. Artificial Intelligence Providers

When you request AI-powered research, drafting, classification, or personalization, relevant content may be transmitted to the AI provider connected to your account.

 

Information sent to that provider may include:

• prompts;
• campaign context;
• contact information;
• company information;
• public research data;
• brand-voice instructions;
• email content;
• conversation history; and
• other information needed to produce the requested output.

 

The AI provider’s handling of that information is governed by its own terms, privacy policy, account settings, and data-retention practices.

 

Customers should review those policies before connecting an AI account or API key.

6. Email and Sending Providers

When you connect an email account, mailbox, SMTP service, or sending provider, the platform may transmit and receive information needed to:

• authenticate the account;
• send messages;
• check sending status;
• retrieve replies;
• detect bounces;
• process unsubscribes;
• display conversation history; and
• maintain campaign records.

 

Email-provider activity is governed by the provider’s terms and privacy practices.

7. How We Disclose Information

We may disclose information to the following categories of recipients.

A. Infrastructure and Platform Service Providers

We may use service providers to host, operate, maintain, secure, monitor, or support the Service.

 

These providers may process information only as needed to provide their contracted services or as otherwise permitted by law.

B. Payment Processors

Transaction information may be provided to payment processors to process purchases, renewals, refunds, disputes, fraud checks, and billing communications.

C. Customer-Selected Integrations

Information may be disclosed to AI providers, email providers, domain services, analytics services, or other integrations selected and activated by the customer.

D. Professional Advisers

We may disclose information to accountants, attorneys, insurers, auditors, consultants, and other professional advisers when reasonably necessary.

E. Legal and Safety Purposes

We may disclose information when we reasonably believe disclosure is necessary to:

• comply with law, regulation, court order, subpoena, or lawful government request;
• protect rights, safety, security, or property;
• investigate fraud, spam, abuse, or security incidents;
• enforce our Terms;
• respond to legal claims; or
• prevent harm.

F. Business Transfers

Information may be transferred as part of a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, or transfer of all or part of the Service.

G. With Your Direction or Consent

We may disclose information when you request, authorize, or consent to the disclosure.

8. Sale or Sharing of Personal Information

LeadsCohort does not sell personal information for monetary payment.

 

When applicable law gives you the right to opt out of a sale or sharing, you may contact us using the information below.

We do not knowingly sell or share personal information belonging to individuals under 16 years of age.

9. Cookies and Similar Technologies

We and our service providers may use cookies, local storage, pixels, and similar technologies to:

• keep users signed in;
• remember preferences;
• operate checkout and account functions;
• understand website usage;
• measure performance;
• detect fraud or abuse;
• improve security; and
• troubleshoot errors.

 

Your browser may allow you to block or delete cookies. Some features may not operate correctly when essential cookies are disabled.

10. Marketing Communications

We may send marketing messages when permitted by law.

 

You may unsubscribe from marketing email by using the unsubscribe link in the message or contacting us.

 

Unsubscribing from marketing does not prevent us from sending necessary account, security, billing, legal, or service-related communications.

11. Data Retention

We retain information for as long as reasonably necessary to:

• provide the Service;
• maintain accounts;
• complete transactions;
• comply with legal and accounting obligations;
• resolve disputes;
• maintain suppression and opt-out records;
• prevent fraud and abuse;
• enforce agreements; and
• protect legal rights.

 

Retention periods vary depending on the type of information, account status, provider requirements, legal obligations, and operational needs.

 

When information is no longer required, we may delete, anonymize, or securely dispose of it.

 

Backups may retain information for an additional period before routine deletion or overwriting.

12. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

 

No internet transmission, storage system, AI integration, or email system is completely secure. We cannot guarantee absolute security.

 

You are responsible for:

• using a strong, unique password;
• securing your API keys and sending credentials;
• limiting access to authorized personnel;
• protecting connected email and provider accounts;
• reviewing account activity; and
• notifying us promptly of suspected unauthorized use.

13. Data Breaches and Security Incidents

When we become aware of a security incident affecting personal information, we will investigate and take reasonable steps consistent with applicable law and the nature of the incident.

 

Where legally required, we will provide notice to affected individuals, customers, regulators, or other appropriate parties.

14. Your Privacy Choices and Rights

Depending on your location and applicable law, you may have rights to:

• request access to personal information;
• request correction of inaccurate information;
• request deletion;
• request a portable copy;
• object to or restrict certain processing;
• opt out of certain targeted advertising, sales, or sharing;
• withdraw consent where processing is based on consent; and
• appeal the denial of a privacy request.

 

California law, when applicable, provides rights that may include knowing what information is collected and used, requesting deletion or correction, opting out of sale or sharing, limiting certain uses of sensitive information, and exercising rights without discrimination.

 

To submit a request, contact:

Email: contact@mjhmarketingllc.com

 

We may need to verify your identity before completing a request.

 

We may deny or limit a request when permitted by law, including when information must be retained for security, legal compliance, fraud prevention, transaction records, suppression lists, or legal claims.

 

Authorized agents may submit requests where permitted, subject to verification requirements.

15. Do Not Track and Global Privacy Control

Some browsers offer “Do Not Track” signals. There is not a single universally accepted standard for responding to all such signals.

16. Children’s Privacy

LeadsCohort is a business service and is not intended for children under 13.

 

We do not knowingly collect personal information directly from children under 13.

 

When we learn that such information was collected without appropriate authorization, we will take reasonable steps to delete it.

 

Users may not upload children’s information unless legally permitted and necessary for a lawful business purpose.

17. International Users and Transfers

LeadsCohort is operated from the United States.

 

Information may be processed in the United States or other countries where service providers operate.

 

Those countries may have privacy laws that differ from the laws of your location.

 

When required, we will use legally recognized safeguards for international data transfers.

18. Third-Party Websites and Services

The Service may contain links to third-party websites or connect with third-party platforms.

 

We are not responsible for the privacy, security, content, availability, or practices of those third parties.

 

Review their privacy policies before submitting information or activating an integration.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

 

When changes are material, we may provide notice through the Service, by email, or by updating the effective date at the top of this page.

 

Your continued use of the Service after a revised policy becomes effective signifies acknowledgment of the updated policy.

20. Contact Us

Questions or requests concerning this Privacy Policy may be sent to:

LeadsCohort
MJH Marketing LLC
Privacy Email: contact@mjhmarketingllc.com
Support Email: contact@mjhmarketingllc.com
Mailing Address:

#240 5165 Broadway St.

Depew NY, 14043